Reports & Procedures
We make every effort to provide a safe and secure campus. Safety and Security Officers are on duty 24 hours per day, 365 days a year. The University is in compliance with all federal regulations as they relate to crime statistics reporting.
Information concerning sexual offenders or predators, as required under the Jacob Wetterling Crimes Against Children and Sexually Violent Offenders Registration Act, can be accessed at the Arizona Department of Public Safety Sex Offender Information Website.
The address for Embry-Riddle Aeronautical University is 3700 Willow Creek Road, Prescott, AZ, 86301.
Review the University's Sexual Harassment & Sexual Assault Policy & Procedure Contact the Campus Safety & Security Department at 928-777-3333 for additional information.
Annual Security and Fire Safety Report, also known as the Clery Report:
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, a federal consumer protection law passed in 1990, requires all colleges and universities which receive federal funding to share information about crime on campus and their efforts to improve campus safety as well as inform the public of crime in or around campus. This information is made publicly accessible through an Annual Security and Fire Safety Report.
The U.S. Department of Education and the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Act require this report be published by October 1st for the prior calendar year for review by the public and campus community. The report is prepared by the Campus Safety & Security Department with the cooperation of the Dean of Students office and assistance from the Prescott Police Department. Information sources include ARMS dispatch and record keeping and Maxient record keeping systems used by Safety & Security and Dean of Students, respectively.
The Campus Safety & Security Department contacts the Prescott Police Department each year to determine if they are aware of any Clery reportable crimes that should be documented on our Annual Security and Fire Safety Report. The City of Prescott Police Department does not report UCR crimes by geographical areas, rather they report crimes that occur within a 500 or 1000 foot radius of a given address, so their data may include crimes that occurred outside our required reporting area.
The Campus Safety & Security Department reviews all incidents and confirms that proper classification has taken place before they are added to the Annual Security and Fire Safety Report. The annual crime statistics are kept for seven years. Persons can see the report and review that statistics for the past three years here, or by visiting the Campus Safety & Security Department in Building 14.
An E-mail will be sent to the Embry-Riddle Prescott campus community providing a direct URL link to view the Annual Security and Fire Safety Report on or before the publishing date of October 1. This report will also be made available to all prospective students and employees at publicly accessible URL links. Statistics included in the Annual Security and Fire Safety Report include:
- Non-negligent Manslaughter
- Negligent Manslaughter
- Statutory Rape
- Aggravated Assault
- Motor Vehicle Theft
Hate Crimes Any of the above-mentioned offenses, and any incidents of the following crimes which were motivated by bias:
- Simple Assault
- Destruction/Damage/Vandalism of Property Arrests
- Weapons Law Violations
- Drug Abuse Violations
- Liquor Law Violations Referrals for Disciplinary Action
- Weapons Law Violations
- Drug Abuse Violations
- Liquor Law Violations VAWA Amendments to Clery
- Domestic Violence
- Dating Violence
Fire Statistics for On-Campus Student Housing Facilities
Crime Statistics Location Key
On-campus property means (i) any building or property owned or controlled by an institution of higher education within the same reasonably contiguous geographic area and used by the institution in direct support of, or in a manner related to, the institution's educational purposes, including residence halls; and (ii) any building or property within the same reasonably contiguous geographic area of the institution that is owned by the institution but controlled by another person, is frequently used by students, and supports institutional purposes (such as food or other retail vendor).
Residential Facilities means (i) a subset of On-Campus crimes, which includes only those crimes that were reported to have occurred in dormitories or other residential facilities for students on campus.
Non-campus building or property means (i) any building or property owned or controlled by a student organization officially recognized by the institution; (ii) any building or property (other than a branch campus) owned or controlled by an institution of higher education that is used in direct support of, or in relation to, the institution's educational purposes, is frequently used by students and is not within the same reasonably contiguous geographic area of the institution.
Public Property means (i) all public property, including thoroughfares, streets, sidewalks, and parking facilities, that is within the campus or immediately adjacent to and accessible from the campus.
Fire Safety Reports
Fire safety is of paramount importance to the University. All residence halls are equipped with fire safety systems. Fire alarm systems are monitored on a 24-hour basis. A fire log for residence hall facilities is maintained in the Safety and Security Administrative Office, located in building 14.
At Embry-Riddle Aeronautical University, fire safety is of paramount importance. The Life Safety Systems section of the Safety & Security Department manages the campus fire safety program.
Fire alarm systems report to the Safety & Security Communications Center and are monitored on a 24-hour basis. Any fire, smoke, or suspicious odor condition should be immediately reported to Safety & Security by calling 928-777-3333 or 928-777-3776 for emergencies.
Never hesitate to report these conditions, even if you are not sure if there is a fire. If a fire condition exists but was extinguished, Safety & Security must still be called. If 911 is called directly, make a follow-up call to Campus Safety & Security so they may meet and facilitate the fire department response.
A fire log for residence hall facilities is maintained in the Safety & Security Administrative Office located in Building 14. The log may be viewed anytime during business hours, Monday through Friday. The log records information concerning fires occurring inside a campus residence hall.
Residence halls are all equipped with fire safety systems. Please refer to the PDFs linked in the section below for information on each residence hall facility.
Fire drills are scheduled in residence hall facilities once per semester. All residents and guests are required to evacuate the building when an alarm is activated. During a fire alarm, evacuate the building by using stairs and moving away from the building a distance equal to the approximate height of the building. Do not block parking or service road and entrance areas, as these may be needed by emergency responders. Drills will be evaluated for their effectiveness by Campus Safety & Security and Residence Hall staff. Housing & Residence Life Resident Advisors receive fire safety training from the Fire Life Safety Officer, and annual fire extinguisher training is requested from the local fire department.
Each resident receives a copy of the Department of Housing & Residence Life Information and Policy Guide. The guide contains information concerning evacuation procedures, fire safety and prohibited items, and fire equipment.
Smoking and any type of open flame are not permitted within Residence Halls. This includes candles, incense, or any type of flame cooking devices. Cooking appliances (hot plates, toaster ovens), space heaters, or halogen lamps are prohibited.
Fire protection systems are tested annually, under the supervision of the Fire Life Safety Officer. Improvements, upgrades, or repairs to fire safety systems are made when tests or evaluations indicate a problem exists. Notify Campus Safety & Security whenever you notice damage or a possible problem with fire protection equipment.
During the fall and spring semesters, the Fire Life Safety Officer and other staff perform monthly general building fire safety inspections. In addition, Residence Life staff performs resident room inspections twice per semester and once during the summer.
Any fire safety violations will be cited and referred for immediate correction. Fire safety violators may be judicially referred.
- Be aware of the exit locations in your building.
- If a fire alarm is activated, immediately leave the building. Get others to do the same as you leave.
- Use the stairs, not the elevators, when evacuating the building.
- Move a safe distance away from the building, and do not congregate in roadways or service drives.
- If a person is disabled or in need of assistance, tell responding emergency services personnel. Use stairwells as a place of refuge until emergency personnel arrive to safely move the person from the building.
- Close all doors and windows. This will help prevent embers from entering the buildings and contain any possible fire, smoke, or poisonous gases.
- Use fire extinguishers only on small fires (no bigger than a wastebasket), or only if it appears safe to do so. Do not put your own safety in danger.
- Never hesitate to activate a fire alarm system if you suspect fire, smoke, or unusual heat.
- Provide emergency responders with any information you may have about the fire alarm or persons injured or needing assistance.
- Don’t re-enter the building until the alarm stops and emergency personnel provide an “all-clear” message.
- You may be relocated to an area of refuge as deemed necessary by emergency personnel.
Sexual Assault Policy & Procedure
The University has a zero-tolerance policy regarding sexual assault, including acquaintance rape. Campus Safety & Security provides ongoing educational programs designed to promote awareness of sexual offenses.
It is the policy of Embry-Riddle Aeronautical University that no student or employee may threaten the health and safety of a member of the University community — or any person on University property or at a university-sponsored or supervised activity — through the commission of sexual assault, including acquaintance rape. Anyone that has been a victim of a sexual assault should report it immediately to Campus Safety & Security.
The University provides ongoing educational programs that are designed to promote awareness of sexual offenses. Informational brochures and videos are available through the Counseling Center, and special presentations are conducted by the Campus Safety & Security Department.
The University has established an official Policy and Procedure that includes the following information.
Consideration and rights to be afforded to all campus community members who are victims of sexual assault:
The right to have all sexual assaults against them treated with seriousness; and the right, as victims, to be treated with dignity
The right to have sexual assaults that are committed against them investigated and adjudicated by the duly constituted criminal and civil authorities of the government entity in which the crimes occurred; and the right to the full and prompt cooperation and assistance of campus personnel in notifying the proper authorities
The right to be free from pressure that would suggest that the victim: (i) not report crimes committed against them to civil and criminal authorities or to campus law enforcement and disciplinary officials; or (ii) report crimes as lesser offenses than the victim perceives them to be
The right to be free from suggestions that sexual assault victims not report, or under-report, crimes because:
Victims are somehow "responsible" for the commissions of crimes against them
Victims were contributory negligent or assumed the risk of being assaulted
By reporting crimes they would incur unwanted personal publicity
The right to the full and prompt cooperation from campus personnel in responding to the incident
The right to access counseling services established by the University or other victim-service entities
Consideration and additional rights to be afforded to campus community members who are victims of sexual assaults which occur on University property
After campus sexual assaults have been reported, the victims of such crimes shall have:
The right to require that campus personnel take the necessary steps or actions reasonably feasible to prevent unwanted contact or proximity with alleged assailants
The right to be informed of the disciplinary proceedings as well as the outcome of such proceedings
The same right to assistance, or ability to have others present, that is afforded to the accused during any campus disciplinary
In addition to any criminal or civil actions that may be pending or in process, the University reserves the right to pursue separate disciplinary action. Persons found responsible for sexual assault may expect disciplinary actions up to and including dismissal from the University.
A number of University personnel are available, if desired, to assist victims of sexual assault as soon as there is knowledge of an incident. Staff from the following departments are available to assist: Counseling Center, Health Services, Housing, Campus Safety & Security, and the Dean of Students.
Any person contacted should do the following:
- Make the individual feel secure
- Make the individual aware of medical treatment facilities, counseling agencies, and legal resources available and encourage contact with those that are necessary or appropriate
- Continue to assist the individual as needed or desired
Any responding University official should notify the Dean of Students Office as soon as possible. This office will determine the following:
- Additional actions that may be undertaken to assist the individual in dealing with the aftermath of the incident: for example, contacting faculty members to ask for extensions for assignments, serving as a resource for continued support, changing academic and living situations, etc.
- The need to notify the Campus Safety & Security Office and any additional University personnel
- The procedure for further investigation of the incident and possible disciplinary action
- The need to notify Human Resources in the event an employee is involved in an incident
A University Judicial Officer and/or the Associate Dean of Students have the responsibility to receive and investigate complaints arising out of claims that the sexual assault policy has been violated. After the investigation, it will be determined if charges are to be brought against a student. If charges are brought, a written notice, hearing date, and time will be forwarded to the student.
After the hearing, it will be determined if the student is to be held responsible for the violation(s). If the student has been found responsible, the appropriate sanction(s) will be applied.
When the sanction(s) does not involve suspension or dismissal from the University, the student may ask for a review of the case by the Dean of Students or his/her designee. When such a review is conducted, the individual will not substitute his/her judgment for that of the original hearing officer, but rather the scope of the review will be limited to determining if a fair hearing has been provided and whether the sanction(s) imposed, given the relevant facts, was appropriate.
When the sanction(s) levied involves suspension or dismissal from the University, a student may request an appeal for a hearing before the University Appeals Board, providing the request is made in writing within two working days following the receipt of a decision.
Granting a request for an appeal/review will be based on evidence not previously presented or on a breach of the student’s rights and responsibilities.
Missing Student Policy & Procedure
Students are central to the University, and Embry-Riddle Aeronautical University is committed to ensuring their safety and security. The Department of Housing and Residence Life works closely with Campus Safety & Security regarding missing student notifications. Anyone suspecting a student has been missing for 24 hours must immediately notify Campus Safety & Security.
Missing Student Policy
The Higher Education Opportunity Act requires this university to make a policy statement on the campus missing student policy. The policy as stated originates from the Dean of Students Office but is also listed within the Department of Housing and Resident Life policies and the Campus Safety & Security Department policies as compliance to the annual campus security report. A copy of this policy may be obtained from the Campus Safety & Security Department web site or here.
On-Campus Students: All faculty, staff and students have a responsibility to report any student living on campus that may be missing from the campus community for more than 24 hours. You are required to make your report to the Campus Safety & Security Department.
Off-Campus Students: All faculty, staff and students have a responsibility to report any students living off campus that may show signs of being missing from the campus community. Failure to attend classes and campus functions and missed appointments may be signs of a possible problem. We encourage reporting under these circumstances. There is no 24-hour reporting requirement under the Higher Education Opportunity Act for Off Campus Students, although you are encouraged to report your concerns to the campus Safety & Security Department.
It is the university’s responsibility to collect and maintain confidential student contact information in case an on-campus student is reported missing.
This information will be collected by the Department of Housing and Resident Life during the regular check-in process at the beginning of Fall and Spring semesters. This confidential information will be filed in a secured location within the Department of Housing and Resident Life or reviewed only by authorized individuals if the information is required.
The Campus Safety & Security Department, through the Dean of Students Office, is responsible for reporting missing students to local law enforcement within 24 hours of completing a preliminary investigation.
The Campus Safety & Security Department, through the Dean of Students Office, is also responsible for notifying the student's registered contacts and the custodial parents or guardian if the student is under the age of 18 years.
If the student is an off-campus student, it is the responsibility of the student’s custodial parents or guardian. They in turn are responsible for contacting local law enforcement.
A university incident report will be completed by the Safety Department.
The Safety & Security Department will adhere to the following investigative procedure:
Contact suitemates and friends.
Contact instructors and advisors.
Contact Campus Wellness Center.
Contact Campus Student Employment.
Contact Campus Post Office.
Contact Department of Housing and Resident Life for room search.
Check class schedules and attendance.
Check parking lots for student's registered vehicle.
Campus-wide notification if required.
Once the internal investigative process is complete and if the student cannot be located, all information will be turned over to the local law enforcement agency with jurisdictional responsibility.
The Safety & Security Department will monitor local law enforcement and keep the Dean of Students Office updated on any developments. The Dean of Students Office will be responsible to notify all other campus authorities, to include the Chief Operating Officer, the Records Office and the Chief Academic Official.
Emergency Notifications, Response, & Evacuation
Embry-Riddle Aeronautical University is committed to promoting and maintaining a safe campus environment. In the event of an emergency, specific procedures are in place to protect students, faculty, and staff. The University maintains methods to communicate immediate emergency information throughout the campus. These systems may be used when campus authorities and/or local emergency responders.
The University maintains several methods to communicate immediate emergency information throughout the campus. These systems may be used when campus authorities and/or local emergency responders confirm a significant emergency exists and determine that emergency notification is warranted.
The systems include the following:
- The campus siren is an external mounted siren with voice capability that can broadcast immediate exterior alerts and instructions to the campus. Such alerts may include severe weather, serious criminal threats or the need to shelter within a building due to a dangerous chemical release.
- Rave is a reverse 911 system that allows participants to receive emergency information and instructions via their phone. To participate, students and employees must opt into the system by clicking on the Rave icon on the ERNIE homepage and provide their phone number.
- Patrol car public address system: Campus Safety & Security Department patrol vehicles are equipped with external loudspeakers capable of providing immediate alert and instructional information to limited areas.
- Email: All students and employees are issued email addresses. The campus may utilize email to send follow-up emergency information.
- Alertus: ERAU on campus computers will receive the message communicated via Rave.
The University strongly encourages the campus community to immediately report emergencies or suspicious activity to the Campus Safety & Security Department. Reports of emergency conditions will result in immediate investigation by Campus Safety Officers and may also include notification and response by local emergency responders such as police, fire, or EMS personnel.
In the case of a significant emergency or dangerous situation that could affect the safety of innocent persons, Campus Safety & Security staff will consider if an emergency notification system should be utilized. This process may include prompt consultation with campus and/or local emergency personnel to determine the scope and content of the campus notification.
The University will make every effort to compose a brief but descriptive emergency message that can be issued in a responsible but timely fashion. It is understood that some types of emergencies may cause responsible authorities to temporarily delay mass notification if that action is deemed to compromise immediate efforts being expended to assist the victim or contain, respond to, or otherwise mitigate the situation.
Subsequent and general information may be communicated via campus email, announcement on ERNIE.
The RAVE system will be tested at least once each semester with advance notification to the campus community via email. The campus siren system is subject to a monthly internal silent test. In addition, the siren will be externally tested twice per year with advance notification communicated through campus-wide email.
The following personnel may be involved in the authorization and/or implementation of emergency notification systems:
- Campus Safety & Security Director
- Campus Safety & Security Assistant Director
- Campus Safety & Security Shift Supervisor
- Campus Safety & Security Dispatcher
- Fire Life Safety Officer
- Chief Business Officer
- Or at the request of public safety authorities
When the evacuation of a building or specific area is required, Safety Officers and emergency personnel will provide directional guidance. The University community must follow the directives of Safety Officers and local emergency personnel.
While evacuating an area, always move away from the building to a minimum distance equal to the height of the building being evacuated. Be particularly careful not to block service roadways and entrances.
The campus email publicizing the Fall and Spring RAVE tests will include a reminder for the campus community to reference the emergency procedures listed here. The Fall and Spring RAVE tests will be documented by information from the systems and Campus Safety & Security Communications Center CAD entry.
On-Campus Emergency Numbers
- Emergency: 928-777-3333
- Wellness Center: 928-777-6653
- Counseling Center: 928-777-3312
- Dean of Students: 928-777-3879