Abusive, Threatening or Bullying Behavior

  • Verbal or physical abuse: Actions or behaviors that may include but are not limited to fighting, threats, coercion, and/or other conduct or action that threatens the health or safety of any person or the campus community.
  • Bullying: Repeated and/or severe aggressive behavior likely to intimidate or intentionally hurt, control or diminish another person, physically or mentally, through speech or conduct that is not otherwise protected by the First Amendment.
  • Written Abuse: Includes but is not limited to instant messaging, internet usage, email, cell phone/texting, social media, letters, unprofessional language, signs, banners, Spirit Rock, clothing, dry erase boards and/or other specific graffiti.
  • Implied threats: Includes but is not limited to gestures, taunting comments and/or any behaviors that create a threatening environment, including threats against the University and/or its property.
  • Retaliation: Any attempts or acts to seek retribution including but not limited to any form of bullying, intimidation, reprisal, harassment, depriving participation in activities or intent to prevent participation in university proceedings. Retaliation may include continued abuse or violence, other harassment, and slander and libel. Retaliation against an individual for an allegation, for supporting a reporting party or for assisting in providing information relevant to an allegation is a serious violation of university policy.
  • Instigation: Any intentional act or suggestion that encourages others to engage in or continue a behavior that threatens the campus community.
  • Intimidation: Implied threats or acts that cause an unreasonable fear of harm in another.

Audio/Video Recording

Any intentional recording (audio/video) of someone in a location where privacy is reasonably expected without that person’s consent.

Animals on Campus

Except as noted, pets and other animals, except for Service Animals and approved Emotional Support Animals, are prohibited on campus in order to provide a safe and healthful environment for members of the campus community. At outdoor locations, domestic pets are allowed if they are leashed and under the supervision and restraint of the owner.

There is no inherent "right" to have animals on campus.

Guidelines

  • Animals shall not be left unattended and must be within arm's reach of an owner. An animal left fastened to a stationary object is not considered attended.
  • Animals may not be left unattended in parked vehicles (as supported by each state's statute). Animals shall not be disruptive (e.g., barking).
  • Animal owners are required to pick up after their animals and dispose of all animal waste. The animal owner is responsible for all damages and injuries caused by the animal.
  • All animals must be under the control of its handler. All animals must be harnessed, leashed or tethered, unless the individual’s disability prevents using these devices or these devices interfere with the service animal's safe, effective performance of tasks. In that case, the individual must maintain control of the animal through voice, signal or other effective controls.

General Provisions

Only fish in aquariums of 10 gallons or less are allowed in residence halls and must be kept clean and free of odor. Campus Safety & Security shall be contacted to report an animal that is loose or unattended, or to report injuries or damage. The responsibility for enforcing this Policy lies with the supervisor of the violator, with guidance from the Safety & Security Department. Violations of this Policy should be reported to the supervisor of the violator.

Exempted Animals

Service animals are permitted on campus. Students who wish to bring a service animal to campus are strongly encouraged to partner with the Student Accessibility Services (SAS) Office, especially if other academic accommodations are required. Additionally, students who plan to live in on-campus housing are strongly encouraged to inform Housing and Residential Life that they plan to have a service animal with them in student housing.

Emotional Support Animals (ESA) are permitted in residence halls but must get approval from the Student Accessibility Services (SAS) Office. ERAU reserves the right to exclude emotional support animals from campus.

Restrictions (Feral Cats and Other Wild Animals on Campus)

The feeding of non-domestic (feral) cats or other wild animal on campus is prohibited. Feeding feral cats creates safety issues, including exposure to fleas and rabies, and contributes to property damage.

Special exemption is given to ERAU's Protecting Animal Wellness Society (PAWS), who have a program for the welfare of the feral cats.

Campus Communication

Students should check their @my.erau.edu email daily.

The University officially communicates with students through the University email system. Every student is assigned an ERAU email account. Students should check their email daily, including junk/clutter, to ensure proper notification. Email is considered the central communication point through which an individual student may always be reached by University personnel.

Note: Failure to respond to a request from a University official is a violation of the Code of Conduct.

In addition, students are also required to update their contact and emergency information in Campus Solutions. In the event of a campus emergency, University officials will communicate with students, faculty, and staff via the RAVE emergency notification system, which includes email, text and voicemail. Students are strongly encouraged to register for RAVE through the ERNIE portal.

Campus Expression

Freedom of expression and assembly are rights of all citizens, residents and sojourners in the United States of America. Embry‑Riddle expects each member of our campus community to have an abiding interest in the University’s well-being and reputation. In most instances, judgment and discretion are sufficient as a guide for action. We ask students to remember that although the United States Constitution guarantees the freedom of expression and assembly, and, by judicial interpretation, campus groups have the right to official institutional recognition, these are not absolute rights. Registered Student Organizations, University personnel, and University-contracted groups are authorized to use University facilities and property for activities and events. The University, however, reserves the right to regulate the time, place and manner in which expression and assembly may take place. In all instances, the freedom of expression and assembly on campus must be balanced by consideration for the health and safety of all members of the University community. As specified, guaranteed Constitutional rights are balanced against the important right to preserve the general welfare.

Computing Policy and Security Violations

Misuse of computing facilities, software and hardware; unauthorized use of another individual’s computer account; misuse of one’s own computer account; or any violation of the policies for using computing and networking resources at Embry‑Riddle is prohibited, including a federal, state or local law.

Campus Guests

  • Campus Guest Responsibility: Members of Campus are responsible for their guest’s behavior while the invited party is on campus. 

Criminal Acts & Responsibility to Notify

  • Robbery: The taking or attempting to take anything of value from the care, custody or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.
  • Burglary: The unlawful entry of a structure to commit a felony or a theft.
  • Motor Vehicle Theft: The theft or attempted theft of a motor vehicle.
  • Arson: Any act of arson, any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc.; falsely reporting a fire or other emergency; falsely setting off fire alarms; tampering with fire alarms, fire extinguishers, hoses or any other emergency equipment; or removing equipment from its intended location in non-emergency situations.
  • Trespassing: Unauthorized entry to university-operated or university-owned facilities or property.
  • Unapproved Material: Unauthorized possession, duplication or use of keys or access cards to any university-operated or -owned facilities or property.
  • Alleged Crime Disclosure: Any student cited or charged for a misdemeanor or felony crime, regardless of incident location, must notify the Dean of Students Office within 24 hours or first business day following the incident. Proof of final judgment, sentence or disposition related to the matter must be submitted within 24 hours of judgment or at the time of enrollment, whichever comes first.
  • Criminal Disclosure: Any student who has a criminal case pending, or those which have already been adjudicated within the court system as a sexual offender, must notify the Dean of Students Office of their status. Proof of final judgment, sentence or disposition related to the matter must be submitted within 24 hours of judgment or at the time of enrollment.
  • State or Federal Law: Committing or attempting to commit any act that is a violation of local, state and/or federal laws.

Discrimination

Embry‑Riddle prohibits any form of discrimination based on race, color, national origin, sex, gender identity, gender expression, sexual orientation, disability, veteran status, predisposing genetic characteristic, age, religion, pregnancy status or any other characteristic protected by university policy or state, local or federal law.

Discrimination is defined as any intentional activity by individual(s), club(s) or organization(s) that could result in harassment, emotional or physical abuse or harm, embarrassment or ridicule, and these actions deprive other members of the community of educational or employment access, benefits or opportunities on the basis of their actual or perceived membership in a protected class. Please refer to the Harassment section as well. Any individual or group found responsible for a violation will be subject to disciplinary action based on the appropriate and applicable Title IX, Student Handbook or other university policy.

Dangerous Chemicals

Possession of dangerous chemicals (e.g., poisons, acids, toxins, etc.) or use of any such items in a manner that harms, threatens or reasonably causes fear to others on university property or at university-sponsored events, with limited exceptions, is prohibited. Exceptions to this prohibition:

  • A sworn law enforcement officer or University Safety Officer may carry chemical spray.
  • Any person may carry chemical spray (e.g., pepper spray), in a compact vessel of not more than two ounces, to be used solely for personal self-defense to the extent permissible by law.

Disorderly Conduct

  • Interruption to Campus: Obstruction or disruption of teaching, research, university conduct proceedings, administration, residence hall operations or other university-sponsored activities.
  • Inappropriate Behavior: Conduct that could be perceived by a reasonable person as offensive, lewd, indecent or obscene.
  • Risky Behavior: Participation of students or groups of students in activities that may cause injuries.
  • Interruption to Traffic: Participation of students or groups of students in activities that may interfere with the orderly function or normal flow of vehicle or foot traffic.
  • Drone Traffic: Flying drones on campus except when complying with the university’s UAS policy.
  • Disruptive Behavior: Any other disorderly, disruptive or destructive behavior that infringes upon the rights of others, as deemed by the university administration and not included above.

EagleCard Use

  • All EagelCards and photos are the property of the University and are provided for appropriate use as identification and access to services throughout campus.
  • Cardholders are required to carry the EagleCard ID at all times while on campus.
  • Cardholders agree to use the EagleCard to access University services and enter certain events. Transactions will not be processed without the EagleCard.
  • The EagleCard is not transferrable to any other person for use and is valid as long as cardholders continue their specific affiliation with the University. Any misuse by a third party or any alteration, mutilation or fabrication of the card will be considered an Honor Code violation and subject the holder to disciplinary action by the University.
  • Cardholders are responsible for the care, protection and maintenance of their EagleCard.
  • EagleCard privileges and accounts will be deactivated if cardholders are not currently enrolled in classes or currently employed by the University or its affiliates.

Failure to Comply

Including but not limited to:

  • Failure or refusal to comply with university officials acting in an official capacity and within the scope of their authority and duties. This includes but is not limited to Campus Safety and Security staff, Dean of Students Office staff, and Housing and Resident Life staff, including RAs.
  • Violations of the terms of any conduct sanction.
  • Violation of published university policies, rules, procedures and/or regulations, including but not limited to the Student Code of Conduct and Campus and Departmental Policies.
  • Failure to comply with and/or follow all appropriately issued directives from university administration and local, state and/or federal health, safety, fire or environmental agencies, including but not limited to the Centers for Disease Control (CDC), the Occupational Safety and Health Administration (OSHA), the Environmental Protection Agency (EPA), the Federal Aviation Administration (FAA), and the Department of Homeland Security (DHS). This includes requirements and expectations related to face coverings, other personal protective equipment, procedures intended to avoid close contact between individuals, temperature and/or other wellness check procedures, etc. 

Fraud/Providing False Information

  • Deception: Furnishing false information to the university or any university official with intent to deceive.
  • Forgery: Forging, altering, falsifying, destroying, misusing or unauthorized use of university documents, records or identification. Including manufacturing and/or possessing false documents, including but not limited to identification cards, driver’s licenses and Embry-Riddle identification cards (EagleCards).
  • Impersonating an Official: Identifying oneself as an agent of the university for personal or non-university business. An “agent” is defined as a person who is authorized to act for or in place of another.
  • Name, Logo Use and University Trademark Policy: The Embry-Riddle Aeronautical University name and visual identity (wordmark, eagle icon, university seal) are highly valuable brand assets that convey who we are and what we stand for. Inappropriate use or unapproved use of the Name, Logo Use and University Trademark is against Campus and University Policy.
  • Misrepresentation: Unauthorized use of another person’s personal information, identification or access credential, including using someone else’s EagleCard or providing someone else’s EagleCard to another person for their use. An EagleCard may only be used by the individual to whom it is issued and is non-transferable.

Harassment

Harassment is defined as any willful, intentional or unintentional, persistent, or reckless act that knowingly and maliciously harms or taunts another individual or group or conduct that poses a reasonable fear of harm or creates a hostile environment. Harassment can be communicated/conducted via verbal or written words, actions, stalking, cyber-stalking and threats. Making public personal videos, social media posts, text messages, screenshots or photographs of an individual without consent is also considered harassment. Bullying, intimidating and stalking may be considered forms of harassment or abuse/threatening behavior. This also includes intentional unwanted disclosure or threats to disclose an individual's sexual orientation, gender identity or gender expressions. Harassment is not acceptable within the University community. Any such action should be reported to Campus Safety & Security. If harassment or stalking is gender-based, it should be reported to the Office of Title IX Compliance.

Hazing

Hazing is prohibited, for individuals and organizations. Permission or approval by the person(s) being hazed does not justify the behavior. Consent to participate in any action that may be identified as hazing does not grant approval, regardless of membership status in a group or organization. Hazing is defined as any action taken or situation actively or passively created by an individual or organization, whether on- or off-campus, that has the potential to produce mental or physical harm, discomfort, embarrassment, harassment or ridicule. Such activities may include but are not limited to: 

  • Forced or coerced use of alcohol
  • Deprivation or excessive consumption of food or beverage
  • Personal servitude
  • Paddling in any form
  • Creation of excessive fatigue
  • Physical or psychological shocks or harassment
  • Individual or group interrogations, such as lineups
  • Expecting certain items to always be in one's possession
  • Forced or coerced trips, including scavenger hunts or “kidnaps”
  • Wearing of public apparel that is conspicuous and not normally in good taste
  • Engaging in public stunts, pranks or buffoonery
  • Morally degrading or humiliating games or activities
  • Other activities that are not consistent with academic achievement, university policy, local, state or federal law.

Acts of hazing are often committed in connection with an initiation into, an affiliation with, or the maintenance of membership in an organization. However, the degree of affiliation with an organization or the willingness of an individual to participate in any such activity notwithstanding, any and all such activities or similar in deed or purpose may be considered an act of hazing. Hazing can occur regardless of the knowledge, consent or endorsement of an organization’s members, advisor(s), alumni or leadership.

Any suspicions of any of the above activities, or any other activities that may be construed as hazing, should be reported to the Dean of Students Office immediately. Any organization or individual that has a question regarding this policy, or who wishes to seek approval of an event or activity, may contact the Dean of Students Office or the Department of Student Engagement.

Motor Vehicles and Other Forms of Transportation

  • Moving Violation: Violation of any rule or regulation governing the use of motor vehicles, bikes, skateboards, folding Razor-like scooters, roller-skates, in-line skates, or other personal mobility devices on university-owned or -controlled property, as defined in the Other Power-Driven Mobility Devices (OPDMDs) Standard of Conduct, and on the Campus Safety and Security website.
  • Moving Vehicle Harm: Property damage or physical harm caused by the operator and/or registered owner of a moving vehicle.

Other Power-Driven Mobility Devices (OPDMDs)

In accordance with the Americans with Disabilities Amendments Act (ADA) and subsequent regulations, it is the policy of Embry-Riddle Aeronautical University that persons with special mobility needs may operate Other Power-Driven Mobility Devices (OPDMD) inside ERAU buildings after documenting their need for such an accommodation with the Disability Support Services (DSS) Office.

  • Students may document their needs by visiting Student Accessibility Services (SAS) located in the Udvar-Hazy Learning Center, Building 43, 928-777-6649.
  • Faculty, staff, and contractor requests for accommodation should be directed to the Human Resources Office in the Visitors Center, Building 41, 928-777-3710.
  • Guests are invited to speak with the Campus Safety and Security Office if they have any questions about using OPDMD on campus during their visit, Building 14, 928-777-3333.

In order to ensure the safety of all, anyone using OPDMD on campus walkways or roadways is expected to exercise good sense and due caution, especially when traversing the inner campus area. Speed must not exceed 5 mph in parking lots or on sidewalks. All operators of OPDMD are expected to remain on paved surfaces and use crosswalks whenever crossing roadways. At no time may these vehicles be ridden across landscaped areas. As with all vehicles on campus, operators should avoid distractions while driving on campus.

They may not be parked in building stairwells, stair towers, corridors and ramps inside or outside of buildings, or marked parking spaces. The university prohibits the operation or parking of vehicles with internal combustion engines inside any building as they constitute a fire and safety hazard. Otherwise, ERAU is not responsible for the storage of these devices.

Passive Participation

Being present at or having knowledge of any violation of the Standards of Conduct without reporting it to a university official in a timely manner is prohibited.

Property Damage

Including but not limited to:

  • Vandalism or malicious destruction of private or public property.
  • Damage or misuse of private or public property.
  • Participation of students or groups of students in activities that may cause damage to public or private property.

Publicity

Purpose

This policy outlines the guidelines for publicity and promotional activities at Embry-Riddle Aeronautical University, Prescott Campus (ERAU Prescott). It includes specific provisions for chalking, digital displays, bulletin boards, campus posters and campus displays to ensure a coordinated, respectful and effective approach to campus communications.

Policy Statement

ERAU Prescott is committed to providing a vibrant and dynamic campus environment that supports free expression and the dissemination of information. This policy ensures that all publicity efforts are conducted in a manner that respects the campus community and aligns with the University's values and mission.

Scope

This policy applies to all students, faculty, staff and recognized organizations at ERAU-Prescott. It governs the use of chalking, digital displays, bulletin boards, campus posters and campus displays for promotional and informational purposes. 

Guidelines

Digital Displays

  • Submission and Approval:
    • Content for digital displays must be submitted to the designated digital media coordinator at least five business days in advance.
    • Content must be approved before it is displayed by the contact for displays, listed below.
    • Computer backgrounds on campus have a rotation of advertisements. To include your posting in this rotation, send a PowerPoint slide to Debbie Celebucki at celebucd@erau.edu for computer backgrounds, prdse@erau.edu for Student Union displays, and prhouse@erau.edu for housing displays.

Certain advertisements may be included on the ERNIE banner. Contact the Marketing and Communications Department for more information.

Bulletin Boards

  • Designated Boards:
    • Bulletin boards across campus are designated for specific uses, including departmental announcements, student organization promotions and general information.
    • Posting on unauthorized boards or surfaces is prohibited.
    • Bulletin boards on the exterior of buildings and interior of the Student Union are free for all members of the campus community and general public to use if the following policies are followed:
      • All postings must contain functional and current contact information (email and or phone number) for the individuals or groups posting the flyer.
      • All postings must contain a clear event and/or take-down date.
      • Promptly remove the posting after the event or take-down date has passed.
      • The use of staples is prohibited — use push-pins instead.
      • Limit one flyer/poster per subject matter or topic to maintain good stewardship of bulletin board limited space.
    • Postings inside buildings are only permitted with the written approval of the building manager.
    • Leaving postings on tables or counter spaces without the written approval of the building manager is prohibited.
    • Housing and Residence Life (HRL) reserves the right to control what is posted in and around the residence halls. Flyers may be submitted for approval prior to printing by emailing prhouse@erau.edu. HRL will not print flyers. Only HRL is authorized to hang flyers in/on the residence halls.
  • Posting Procedures:
    • Materials must be approved and stamped by the Department of Student Engagement or Housing and Residence Life before posting.
    • Each poster or flyer is limited to one per bulletin board to ensure space for multiple announcements.
  • Duration and Removal:
    • Materials may remain posted for up to three weeks in total prior to the take-down or event date.
    • We ask that posters take the initiative to remove past event posters swiftly, however, flyers will be removed after the event has occurred or the information is no longer relevant.

Campus Large Posters (greater than 11x17 inches)

  • Approval Process:
    • Posters must be approved by the Department of Student Engagement. Approval includes a review of content for compliance with University policies.
    • Posters will only be approved for University Programs and Initiatives that are pertinent to all students.
    • Requests should be submitted at least five business days in advance through the Large Poster Request Form via Eagle Life.
  • Placement:
    • Posters may only be placed on designated posting areas approved by the Department of Student Engagement. Posting on doors, windows or unauthorized surfaces is prohibited.
  • Removal:
    • We ask that posters take initiative to remove past event posters swiftly, however, flyers will be removed after the event has occurred or the information is no longer relevant.

Campus Passive Programs

  • Approval and Location:
    • Campus displays, including chalking, banners and installations, must be approved by the Department of Student Engagement. Approval includes consideration of location, duration and content.
    • Displays must be placed in designated areas approved by the Department of Student Engagement or building managers that do not obstruct traffic or campus operations.
  • Duration and Maintenance:
    • Approved displays must maintain the timeline established by the Department of Student Engagement. Several considerations may be factored into the length of approved display time.
    • The sponsoring organization or individual is responsible for maintaining the display and ensuring it is removed immediately following the approved period.
    • The display must include functional and current contact information (email and or phone number) for the individuals or groups who have set up the display.
    • Entities may be asked to remove the display for University Events. The University reserves the right to remove displays.

Responsible Action

This policy only provides amnesty from violations of Embry-Riddle Aeronautical University, Prescott Campus Standards of Conduct. It does not grant amnesty for criminal, civil or legal consequences for students charged with violations of federal, state or local law through a legal process. This policy does not provide amnesty from other obligations from entities within the university, such as Flight, ROTC, Athletics and/or student employment.

  • Students who seek emergency medical attention for themselves or others related to consumption of drugs or alcohol will not be charged with violations of the Embry-Riddle’s Standards of Conduct related to that consumption.  
  • Students for whom emergency medical attention is called on their behalf will not be charged with violations of the Embry-Riddle’s Standards of Conduct related to consumption of alcohol or drugs, or intoxication.
  • Embry-Riddle strives to create a community free from harassment, discrimination and sexual misconduct. To encourage reporting, students reporting alleged harassment, discrimination and sexual misconduct will not be charged for possession or consumption of alcohol or drugs related to the alleged misconduct.
  • Recognized Student Organizations (RSOs) are required to seek immediate medical assistance for their members or guests when any potential health risk is observed, including medical emergencies related to the use of alcohol and/or drugs. While RSOs are not eligible for full amnesty under the Responsible Action Policy, the actions of an RSO that seeks immediate assistance from appropriate sources will be taken into consideration if the organization finds themselves referred for conduct. RSOs that fail to seek immediate medical assistance for members or guests in need of attention will likely be charged with violations of the Standards of Conduct and may face dissolution or termination as the outcome of such charges. It is imperative that student organizations seek medical assistance for their members or guests in such an emergency situation.
  • This policy applies only to those students who seek emergency medical assistance in connection with an alcohol or drug-related medical emergency and does not apply to individuals experiencing an alcohol or drug-related medical emergency who are found by university employees or outside agencies (i.e., Campus Safety and Security, faculty, administrative staff or residence hall staff, including RAs).
  • This policy is not intended to shield or protect those students or organizations that repeatedly violate the Standards of Conduct. In cases where repeated violations of our Standards of Conduct occur, the university reserves the right to take conduct action on a case-by-case basis regardless of the manner in which the incident was reported. The university also reserves the right to adjudicate any case in which the violations are egregious.
  • The Dean of Students Office reserves the right to contact any student to discuss an incident whether or not the university’s Responsible Action Policy is in effect.

Sexual Harassment/Misconduct

Embry‑Riddle Aeronautical University does not tolerate sexual harassment. Such conduct is harmful to the well-being of our community members, our learning and working environments, and the collegial relationships among students, faculty and staff that characterize the culture of Embry‑Riddle. All forms of sexual harassment under the Title IX Sexual Harassment Policy or the University Sexual Misconduct Policy are regarded as serious offenses, and violations may result in disciplinary action, including the possibility of separation from the university. For more information, visit Title IX Compliance.

Solicitation

Solicitation of and by ERAU students for money, goods or services is prohibited without prior approval. Recognized Student Organizations (RSOs) may request approval through the event registration process on Eagle Life. Individuals may request approval through the Business Office. Door-to-door solicitation in the residence halls will not be approved.

Spirit Rock

The Spirit Rock is a valued Prescott campus tradition. All students and entities wishing to pain the rock are expected to adhere to the standards established on the current Spirit Rock page within Eagle Life.

Substance Use

Embry-Riddle has a responsibility to educate and promote healthy, low-risk choices within our student population and to support similar policies found within the aviation, aerospace and related industries. The University intends to be clear on its position regarding the use, possession and/or sale of illegal drugs and toward those who have knowledge of violations of any federal, state and local laws. Additionally, the University will take serious action regarding the abuse of legal substances or the illegal sale of legal substances. The University intends to comply with the Drug Free Workplace Act of 1988, the Drug Free Schools and Communities Act Amendments of 1989, Department of Transportation regulations, and Federal Aviation Administration regulations regarding drug and alcohol abuse.

Students in specialized programs may be subject to drug testing under FAA, NCAA and other regulations. Each program will have policies and procedures regarding drug testing, and applicable students are required to understand each rule and consequence of that program. In addition, each program may have additional regulations that must be enforced and could affect a person’s ability to participate in the program.

Drugs

  • Selling and/or Distribution: Selling and/or distributing any kind of medication or drug, including but not limited to prescription medications, illegal or prohibited drugs, synthetic drugs, controlled substances, or anything that may alter one’s cognitive and/or physical functioning.
  • Possession: Possession refers to being under the influence of a drug; holding or transporting drugs on university-owned or university-operated property, including university vehicles or rented vehicles; possessing seeds of plants that produce drugs, substances when combined produce drugs (i.e., manufacturing mushrooms), the odor or scent of a drug (i.e., marijuana) or residue in paraphernalia. Possession charges include but are not limited to:
  • Misuse: Misusing prescribed medication, over-the-counter medication, herbal supplements or other substance that may alter one’s cognitive and/or physical functioning.
  • Paraphernalia: Drug paraphernalia or other paraphernalia, including but not limited to bongs, pipes (purchased or otherwise) or any items modified or adapted to be used to consume drugs.

Alcohol

  • Underage possession and or consumption: The possession or consumption of alcohol by anyone under the age of 21; being under the influence of alcohol may be viewed as possession.
  • Purchasing or Providing: Purchasing for or providing alcohol to anyone under the age of 21.
  • Unapproved Areas: The possession of alcohol on university-owned or -operated property (excluding exempted locations such as residence hall rooms with approved alcohol permit or preapproved events). 

Please see additional Alcohol section in Housing and Residence Life Policies. 

Additional Drug Testing Policies

A student who is prohibited from using cannabis through the terms of their enrollment and then tests positive through means of a university or other drug test, legal or otherwise brought to the attention of the university, may be referred to the conduct process. It is possible for a student to be held “responsible” or sanctioned through a different university process (i.e., Athletics, Flight or ROTC) but not found “responsible” through the conduct process. Instances may include:

  • Flight Students: Refer to the Flight Operations Manual (FOM) for all policies and procedures.
  • Athletes: Student-athletes participating in intercollegiate sports and representing Embry-Riddle are subject to drug testing as outlined by the Athletic Department; for information, see the University Director of Sports Medicine in the Athletic Department.
  • ROTC Cadets: ROTC programs follow Department of Defense regulations.
  • Other populations not listed may also require drug testing.

Theft

Theft is the wrongful appropriation (theft with intent to temporarily deprive the owner of possessions), unauthorized possession and/or sale of stolen property. Any form of identity theft or unauthorized acquisition of another person’s personal information, identification and/or access credentials.

Tobacco, Vapor Products and Nicotine

On campus, if under 21, it is prohibited to use, possess or purchase any tobacco products, alternative nicotine products, vapor products, or any instrument designed for smoking or ingesting of tobacco products, nicotine products or vapor products. If over 21, possession of and use within designated areas is permitted.

Embry-Riddle recognizes that tobacco use has a negative impact on students' health and lives. Because smoking is hazardous to an individual’s health, as well as a hazard to the health of others, we seek to protect our students, faculty, staff and guests from second-hand smoke. In addition to health-related concerns, smoking on campus has the potential of causing fires that can result in disastrous consequences, especially in the arid southwest climate. Please be mindful of living in the desert and do not smoke in or near areas of natural vegetation. The campus has designated smoking areas for those who choose to use tobacco products. The university reserves the right to restrict smoking even at designated smoking areas at any time, especially when local fire restrictions are in effect.

The designated tobacco areas are adjacent to the following buildings:

  • Building 72 - King Engineering Building
  • Building 43 - Hazy Library/Learning Center
  • Building 65 - Plant Maintenance
  • Thumb Butte Complex - Between TBC Apartments and M400
  • Hall 9 - Village Complex
  • Hall 4 - Mingus Mountain Complex

The use of any tobacco product, whether in the form of cigarettes, cigars, pipes, dipping/snuff, electronic delivery systems or chewing tobacco, is prohibited anywhere on university-owned or leased property, all buildings, parking lots, personal/university vehicles or aircraft, etc., unless in one of the six designated tobacco use areas. 

Any student who violates this policy may be subject to disciplinary action by the university.

We understand that this policy may be difficult for smokers and others who utilize tobacco products regularly, and the university has no intention of forcing anyone to quit. We simply ask everyone to refrain from smoking or using tobacco substances on campus except in the designated tobacco use areas for their own health and the health of others. We also realize that overcoming a dependence on tobacco can be extremely challenging. Therefore, the university, through the Wellness Center, will provide information and access to a variety of cessation programs and a wide range of supportive systems to help our students’ transition to a healthier lifestyle. Please contact the Wellness Center for more information regarding these programs.

A campus map of areas approved for tobacco use is included at the end of this section.

Note that local fire restrictions may supersede this policy at any time and without notice. In that event, students are expected to abide at all times by these restrictions.

University Nomenclature Rules and Violations

Unauthorized use of the university name, or misrepresenting oneself or a student organization as a department, division, employee or authorized entity of Embry-Riddle, is prohibited. Student organizations may only use the name “at Embry-Riddle” at the end of their organization name, as in the following example: “The Student Activities Fan Club at Embry-Riddle.” As such, it is inappropriate to use the term “Embry-Riddle Student Activities Fan Club.”

University Wordmark Violations

Unauthorized use of the official University Wordmark, Eagle logo, Athletics logo, monogram, seal and/or other graphic identity symbol is prohibited. Any use of the University Wordmark by an individual or student organization must be approved.

Weapons & Other Dangerous Materials

Possession of weapons and/or ammunition while on university-owned or -controlled property or at an ERAU-sponsored event is prohibited. Any prohibited weapons or simulated weapons brought onto university property or to ERAU-sponsored events are subject to confiscation. Weapons include but are not limited to:

  • Firearms, parts specific to firearms or ammunition
  • BB guns, soft or lead pellet air guns (e.g., airsoft), paintball guns or slingshots
  • Swords or knives (blades less than three inches in length [e.g., pocket knives] or multi-tools are exceptions)
  • Archery equipment or crossbows
  • Electroshock weapons
  • Chemical deterrents (e.g., pepper spray)
  • Make-shift or 3D-printed weapons
  • Other objects used as a weapon with the potential for danger or har
  • Simulated weapons or anything that resembles a real weapon or can be reasonably mistaken for one

Any prohibited weapons or simulated weapons brought onto university property or to ERAU-sponsored events are subject to confiscation.

Campus Safety may grant exceptions to allow Registered Student Organizations to have simulated weapons on campus for officially recognized events/activities.

Possession or use of a perceived or actual explosive or incendiary device/materials, including but not limited to fireworks, chemical or combination of chemicals, compounds, and/or materials, including those manufactured for the purpose of rupturing or bursting (i.e., dry ice or “toilet cleaning chemical” bomb). Having knowledge of the above and/or being in the presence of a chemical violation may constitute equal responsibility and involvement.

Possession of hazardous materials in undesignated areas is strictly prohibited. These items include but are not limited to flammable substances, flammable solvents, paint thinner, vehicle fluids (gas, jet fuel and oil), modified or damaged LiPo batteries, and more than a reasonable amount of spray paint.

Other pyrotechnic equipment, including but not limited to fog, smoke or fire machines, which may not be used in or around campus buildings.

Failure to report any violation of weapons or other dangerous materials, or being in the presence of any of the above, may constitute equal responsibility and involvement.