Family Educational Rights and Privacy Act
The University respects the rights and privacy of students in accordance with the Family Educational Rights and Privacy Act (FERPA). The University may disclose certain items of directory information without the consent of the student, unless the student submits a written non-disclosure request. Students are required to file requests for non-disclosure with the Records Office. Non-disclosure forms remain in place permanently, unless the office is notified otherwise.
Directory information consists of:
- Student name
- Permanent or local mailing addresses and telephone numbers*
- Embry-Riddle Aeronautical University e-mail or box address
- Non-ERAU email addresses or account information*
- Date of birth*
- Major courses of study and areas of specialization
- Dates admitted, attended, and graduated
- Enrollment and class status
- Campus, school or college attended
- Degrees sought or earned and dates received or anticipated
- Awards, honors, and special programs or recognitions
- Most recent previous school attended
- ERAU ID and photograph (Student Athletes and Scholarship recipients)
- Factual disciplinary history, including results of pending disciplinary processes at time of withdrawal*
- Information from public sources*
Directory information items marked with an asterisk (*) may be released without student consent, but only for compelling reasons and only with advanced approval of the Registrar. The University shall obtain written consent from students before disclosing any personally identifiable information from their education records with the exception of the directory information. The receipt of a written request to release an education record via FAX satisfies this requirement. Such written consent must:
- Specify the records to be released.
- Specify the purpose of the disclosure.
- Identify the party or class of parties to whom disclosure may be made and their address.
- Be signed and dated by the student or former student.
The law authorizes students and former students the right to inspect and review information contained in their education records. The student must submit a written request to the Records Office. The Records Office must make the records available for inspection and review within 45 days from the request. FERPA allows disclosure of educational records or components thereof under certain conditions. Students desiring additional information regarding FERPA may contact the Records Office.
