FAQ

These frequently asked questions (FAQ) apply to any Worldwide or Prescott Campus graduate. For more specific information relating to Worldwide questions, please read the Worldwide Graduation FAQ pages.

Graduation

Graduation applications may be submitted the semester prior to degree completion. Prescott Campus applications should be submitted to the Records Office in Building 12. Be sure to keep in touch with the Records Office to verify that all paperwork is in and that you are eligible to graduate. Worldwide applications should be submitted to the Worldwide Office.

Graduate Students: 3.0

Undergraduate Students: 2.0

Engineering Core: 2.0

Minors: 2.0

Two Graduation Meetings take place around the middle of the fall and spring semester on the Prescott Campus. We encourage students to attend these meetings. Important information like deadlines, an overview of the ceremony and Q&As take place. Additionally, Class Speakers and Class Marshals (the faculty member who leads in each particular college and carries their gonfalon) are nominated and selected during these meetings. While the meetings are not mandatory, you are highly encouraged to attend if you can.
There are two graduation meetings each semester for Prescott Campus students. Important information is given out at these meetings as well as the opportunity for the graduating class to nominate and select their class speaker and class marshal (the faculty member who leads in each particular college and carries their gonfalon). While the meetings are not mandatory, you are highly encouraged to attend if you can.
If you are not able to attend the scheduled meetings, watch your email. Notes from the meetings will be sent out after each meeting. While this information is mostly for Prescott Campus students, some of the information is also good for Worldwide students.
The Prescott Fall 2018 Commencement Ceremony is scheduled for 10:00 a.m. on Saturday, December 15, at Prescott Valley Event Center (3201 N. Main St., Prescott Valley, AZ, 86314). Rehearsal will be held at 6:00 p.m. on Thursday, December 13, at Prescott Valley Event Center. The Cords and Awards Honors Recognition Ceremony will be held on campus in the Activity Center (on campus) at 3:00 p.m. Friday, December 14.

The Prescott May 2019 Commencement Ceremony is scheduled for 10:00 a.m. on Saturday, May 4 while Fall 2019 will take place on Saturday, December 14, 2019. Rehearsal and the Cords and Awards Honors Recognition Ceremony will be held the prior to the event. More details will be available as the time nears.

Financial Aid Exit Interview

Exit Loan Interview information is available through the Financial Aid Office. The interview dates vary depending on the semester. Check the "Important Dates" document for the current semester (only need to attend one session).
All students who have received federal financial aid need to attend a Financial Aid Exit Interview.

Cap & Gown

Caps and Gowns: Prescott Campus graduates order and pay for their caps and gowns directly through Herff-Jones Prescott website. You will pick up your order at the Grad Fair. Worldwide graduates order their caps and gowns directly through the Herff-Jones Worldwide website. You can pick up your order at the Prescott Bookstore or at the location of graduation lineup the morning of the ceremony. The cost of your cap and gown is covered under your graduation fee paid through the Worldwide office.

Class Rings: Prescott - Representatives will be available on campus and at the Grad Fair. Check with the Prescott Campus Bookstore for schedule.

Worldwide — Order through Herff-Jones (respective website) or contact the Prescott Bookstore.

Rings take about 5-6 weeks to be produced after an order is placed.

Announcements: Prescott Campus and Worldwide graduates can both order announcements through Herff-Jones (respective websites). Other announcement ordering sites include Balfour and Jostens. Local print shops or office supplies stores (Office Max, Staples, etc.) occasionally offer announcements as well. 

Contact Prescott Campus Bookstore with questions on any of these items.

The Prescott Bookstore can be contacted by phone at 928-777-3732 or email during normal business hours.
Lightly spray your gown with water and hang in a hot bathroom to steam the wrinkles out. You can also lightly iron with a damp cloth between the gown and the iron. A steamer is also available in the line-up area at rehearsal and the morning of commencement.

Weather

Prescott is approximately a mile above sea level. It is best to pack for a variety of temperatures for both the Fall and Spring Commencement Ceremonies.
You can call the Prescott Campus Weather Hotline at 928-777-6666.

Honors & Awards

Honors GPA (No rounding; Embry-Riddle credits only)

Summa Cum Laude: 3.900 and above (Gold Honors Cord)
Magna Cum Laude: 3.700 to 3.899 (Red Honors Cord)
Cum Laude: 3.500 to 3.699 (White Honors Cord)
With Distinction: 4.000 (Master's only)

Recognition of academic excellence is awarded to those students completing a baccalaureate program with at least 45 Embry-Riddle credit hours. The award is based on the credits earned through the end of the last semester prior to graduation.
Graduation cumulative GPA is based on all Embry-Riddle courses. Prescott Campus students who have questions can stop in at the Records Office in Building 12. Worldwide students can contact the Worldwide office with questions. Students can also check their cumulative GPA on Campus Solutions under their Student Center. Honor cords are issued based on a student's most recent CGPA (that means "last completed semester") and must include 45 credit hours at Embry-Riddle. Actual honors earned are based on a student's final CGPA and are noted on their final transcripts.
The Cords and Awards Honors Recognition Ceremony and Reception takes place the day before Commencement. This is where Honors Cords and other awards (including honors societies, Flight Team, Athletics, and many others) are presented. Worldwide students also receive awards at this event. All graduates and their families are invited to attend this event which includes food and drinks.
These two awards represent the most prestigious awards given to graduates of the Prescott Campus. Both have a GPA requirement and qualifying students must apply for them. Applications are available through the Dean of Students Office. Qualifying students will be notified and invited to apply by email. Deadline applies. 

Chancellor's Award: The Chancellor’s Award honors an outstanding graduating senior scholar and leader who has an exceptional record of academic accomplishment and a high level of campus and community involvement while maintaining a minimum 3.5 cumulative GPA. This is the highest award bestowed on one of our graduates.

Ed King Community Service Award: The Ed King Community Service Award honors a graduating senior who has made an outstanding contribution of time and talent to the local community and the University and has a minimum 3.0 cumulative GPA.

It is suggested that men and women wear business casual at minimum, although you’ll see dresses and suits as well. Cap/gowns are not needed for this ceremony. Think about photo opportunities and consider what is appropriate dress for you in that scenario.

Contact the Dean of Students Office to make arrangements. It is possible that you could pick them up the morning of graduation or make other arrangements to get them.
Contact the Dean of Students Office to let them know you are unable to attend the ceremonies and to make arrangements to get your award(s).

Graduation Weekend, Activities, and Commencement Ceremony

No tickets are needed. All family and friends will be accommodated. We do encourage you to let us know how many will be in your party so we can have adequate refreshments available for the Cords and Awards Reception. Please email the Dean of Students Office to RSVP and for questions.
Check out the Important Dates page or document for more information about events before graduation. Some other Prescott Campus graduation activities include the Graduation Meetings, award application deadlines, Grad Fair dates, Senior Lift Off Party, and Cords and Awards Honors Recognition Ceremony.
A limited number of suites are available on a first-come, first-served basis. They cost $200 and can seat between 14-29 people. If desired, food can be ordered ahead of time through the designated vendor. No "outside food" is permitted. To reserve a suite, make payment arrangements and get food vendor contact information, please contact Prescott Valley Event Center directly (Lynette Crowe) at 928-583-6098.
Yes, there will be a recording of the commencement ceremony. It is available for purchase about a month after the event. To order copies, send your name, address, and $10 to Media Services, Embry-Riddle Aeronautical University, 3700 Willow Creek Road, Building 70A, Prescott, AZ 86301 or call 928-777-3816. If you missed the previous ceremony, you can view it online (go to the "On-Demand" tab, for best results, please use either Chrome or Firefox as your web browser).
No, flowers are not sold at the Event Center at this time.

It is suggested that men and women wear business casual at minimum, although you’ll see dresses and suits as well. Cap/gowns are not needed for this ceremony. Think about photo opportunities and consider what is appropriate dress for you in that scenario.

Family and guests of the graduates will park in the lot at the entrance between the Center and Glassford Hill Road. Graduates can park in the lot behind the Center, which borders Florentine Road and Lake Valley Road. Handicapped parking is available. Guests are able to drop off their riders at the main doors and then park in the designated areas.
Yes, we celebrate our diverse campus population and encourage you to let us know what your home country’s flag is so it can be displayed at the graduation ceremony. To make arrangements, contact our Center for International Programs and Services Director.
Yes, there are limited options available through the concession stands at the arena (coffee, soda, tea, packaged snacks). No "outside food or drinks" are permitted in the facility.
You will not be returning to your same seat after going to the stage. It is best to leave any extra bags with your friends/family as there is not a secure place to leave them during the ceremony. 

Disability Access

Yes, there will be some designated handicapped parking at events on Campus as well as at the Prescott Valley Event Center. Look for traditionally marked spaces at both locations as well as signage and/or traffic directors. All vehicles using these spaces must have a temporary ERAU handicapped pass (obtained from the Dean of Students Officer) or an official placard and/or handicapped plate.

Yes, there will be locations marked as drop-off points on Campus as well as at the Prescott Valley Event Center. 
If handicapped seating is needed at the Cords & Awards Ceremony, please contact the Dean of Students Office and seats will be held. Otherwise, that event is open seating with bleachers and/or chairs on the floor. There are handicapped accessible areas in the Prescott Valley Event Center. Ask an usher for directions when entering the building.
There are limited complimentary wheelchairs on Campus and at the Prescott Valley Event Center for transportation from the drop-off point to the seating area. The chairs are for everyone’s use so they can’t be left with the guest. If longer term use is necessary, please make arrangements to rent equipment or bring your own. One local vendor is Prescott Mobility Store (928-541-0120).
The ceremonies are not captioned at this time. Sign language interpreters are available on request. Please contact the Dean of Students Office by October 15th (for Fall graduation events) or March 15th (for Spring graduation events) to make request.

Photography

Embry-Riddle does not have a specific photographer lined up earlier in the semester for announcement photos. However, there are a number of businesses in town who offer services. Marchetti PhotoA Portrait Park, and Arizona Portraits, LCC are a few of them.
Professional photography is provided by Grad Images. They take individual photos prior to rehearsal as well as prior to the ceremony. Class/group photos are taken just prior to rehearsal two days before Commencement. A photo is taken as graduates receive their diploma cover and as they exit the stage. Grad Images can also be contacted at 800-424-3686.

Diplomas & Transcripts

Students requiring official transcripts must request them at the Records Office or Iwantmytranscript.com.
Diplomas will be mailed and you will receive them approximately 6-8 weeks after graduation. Prescott students, please ensure that the Records Office has your valid diploma mailing address. Worldwide students, check with the Worldwide Campus for specific information on your diploma questions.
The Embry-Riddle diplomas are 8-1/2” x 11” (landscape).

Moving, Mail, and Shipping

The mail room offers a variety of shipping methods during regular hours (8 a.m. to 4:30 p.m., Monday-Friday). It is best to have items at the mail room by 1:30 p.m. because carriers (FEDEX, USPS, UPS) start arriving daily by that time. The mail room has shipping boxes and supplies available.
As a Prescott graduate, you will have your Embry-Riddle email account for 2 years. If you join the Alumni Association it goes beyond 2 years and moves to a different server.
Students need to move out of the residence halls by noon on Sunday, the day after graduation.
Be sure to turn in your mailbox key and a mail forwarding card to the mailroom before you leave campus.

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Contact Us

Dean of Students Office